Or call 800-638-7640 to speak with a travel expert
If you purchase your own airfare, book your overnight flight from the USA one day earlier than the tour start date listed above.
*Price per person based on a twin share room. If you are a solo traveler, upon request AESU can attempt to arrange for you to share a twin with a same-gender traveler. If you prefer a single room, or if AESU cannot arrange a shared room a single supplement of $985 will be applied to your reservation.
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Fly into Tokyo, return from Osaka.
Airfare is not included in land price. If you choose to book air with AESU, after receipt of your land booking, AESU will email you a quote with your tour confirmation invoice. You will have 72 hours to accept or decline airfare. (Or call AESU at 800-638-7640 for a quote prior to booking).
Book Airfare with AESU - FREE Airport Transfers
Purchase your airfare from AESU and receive free arrival/departure transfers between the airport and your hotels. We also try to book you on the same flights as others traveling on your tour. Land only participants BOOKING OWN FLIGHT OVERSEAS, DO NOT receive airport arrival/departure transfers. If you book land only with us, book your flights from the USA one day earlier than the tour start date. If you are not booking flights through AESU, we recommend not booking airfare until your tour is guaranteed (This will be noted on website with “guaranteed departure” next to tour start date).
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How to Book
Click on a date above to get a quote or book online. You can make your $500 deposit ONLINE to confirm your space on the land tour. Full payment isn't due until 120 days before departure, and you or friends and family can make partial payments after you've booked (See NOTE below if within 120 days). Or you can scan/email or fax a booking form.
If you just want a quote and don’t want to secure a spot on the land program, select date above and click “Get a Quote” button on next page.
NOTE: Reservations to be paid in full 120 days prior to departure. Reservations received after this date are subject to availability and any airfare quote can only be held for 72 hours. Payment in full, for late bookings, will be due upon receipt of invoice from AESU. A late booking fee of $150 per person will apply.
All prices reflect a cash discount (For full payment by credit card, there is a 4% processing fee.)
To download a copy of the Terms and Conditions Click here.
After paying a deposit of $500 online to reserve your spot, you can pay your balance in as many installments as you like, with a minimum of $100 for each transaction and no service fee. Please indicate booking number on your check payment. If you prefer to pay installments by credit card, please call us at 800-638-7640 for details. (All prices reflect a cash discount. There is a 4% processing fee for any payments made by credit card after initial deposit.) The total tour cost (land, and air if applicable) must be paid in full at least 120 days before departure.
INSURANCE: We highly recommend travel insurance. The Northwestern Alumni Association offers travel insurance through Travel Insurance Select. To learn more, please call 800-937-1387 or copy this link into your browser:https://select.travelinsure.com/?pcode=32198
Northwestern Travel Disclaimer:
The University is not the Tour Operator. The University acts as a mere agent for the supplier by: selling travel-related accepting services, accepting reservations, and booking for services that are not directly supplied by the University.
The University is not responsible for changes of flight times, fare changes, damage, loss of baggage, dishonor of airline, hotel or other reservations, delays, losses, injuries, inconveniences, cessation of operations, airline or tour operator bankruptcies, accidents, or for the acts of defaults of any person or entity engaged in conveying participants or in carrying out other arrangements of the tour. The University reserves the right to substitute hotels of similar quality. TheTour Operator further reserves the right to decline to accept or to retain any person as a member of the tour should such person’s health, actions or general deportment impede the operation of the tour or the right or welfare of the other participants. No refund will be made for the unused portion of any tour.
The University, therefore, shall not be responsible for breach of contract, failure to comply with any state or federal laws, including the Americans with Disabilities Act (ADA), or any intentional or negligent actions or omissions on the part of such suppliers, which result in any loss, damage, delay, inconvenience or injury to travelers or travelers’ companions or group members.
The University shall not be responsible for any injuries, damages or other losses caused to any traveler in connection with terrorist activities, social or labor unrest, mechanical or construction failures or difficulties, diseases, local laws, climatic conditions, abnormal conditions or developments, or any other action, omissions, or conditions outside the University’s control.Traveler assumes complete and full responsibility for, and hereby releases the agent from, any duty of checking and verifying any and all passport, visa, vaccination, or other entry requirements of each destination, and all safety and security conditions of such destinations, during the length of the proposed travel. However, we specifically recommend that U.S. Citizens traveling to Canada, Mexico, or the Caribbean, do so with a valid U.S. Passport.
For information concerning possible dangers at international destinations, contact the U.S. State Department, 202-647-5225, or access the State Department’s online travel advisory service. For medical information, call the U.S. Centers for Disease Control (CDC) at 800-232-4636 or visit the CDC website.
By embarking upon his/her travel, the traveler voluntarily assumes all risk involved in such travel—whether expected or unexpected. Traveler is hereby warned of the above risks as well as possible travel industry bankruptcies and medical and climatic disruptions, and the possibility traveler may be unable to travel as scheduled because of personal emergency. Traveler is advised to obtain appropriate insurance coverage against these risks; information is available through the University regarding travel insurance. Traveler’s retention of tickets, reservations, or booking after issuance shall constitute a consent to the above and an agreement on his/her part to convey the contents hereto to his/her travel companions or group members. The Northwestern Alumni Association receives financial benefits from the administrator that provides this program. These benefits fund the travel program.
Whether or not you travel with the NAA, you can make an impact on the world by giving to Northwestern. From study abroad opportunities that give students a global perspective to the University’s groundbreaking global research, there are many areas where you can make a difference. Make a gift today at giving.northwestern.edu/nu/travel.
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